Accommodation & Travel
All Occasions Management have made reservations at a number of local hotels for you to access during your stay. To take advantage of these special conference rates, please book through All Occasions Management during the registration process. Accommodation rooms are limited and allocation will be strictly on a first-come first served basis. Please book your accommodation as soon as possible to avoid disappointment. Accommodation is subject to availability. Please note that all reservations made without a delegate booking against them need to be released by 25 May 2016. After this date you will need to contact the hotel direct who will only be able to book a room subject to availability. Please ensure that you read the terms and conditions carefully before completing your registration form as terms differ for each hotel.
Intercontinental Adelaide – 5 Star
North Terrace, Adelaide, SA 5000
08 8238 2400
4 minute walk to Adelaide Convention Centre
King Superior Room - $190 per night
Cancellation Policy: Cancellations made 30-11 days prior to the check-in date incur the first night’s accommodation as cancellation fee. Cancellations made 10 days prior to the check in date, or early departures or no-shows will incur a cancellation fee equivalent to the room rate for each night that is cancelled or reduced.
Payment Policy: One (1) night’s deposit is required at time of booking.
The remaining nights will be charged upon arrival at the hotel.
The Playford Hotel – 5 Star
120 North Terrace, Adelaide, SA 5000
5 minute walk to Adelaide Convention Centre
Standard Guestroom (1 King Bed) $175 per night
Playford Guestroom (1 King Bed or 2 x Queen Beds) $195 per night
Deluxe Guestroom (1 x King Bed) $235 per night
Cancellation Policy: Cancellations made 30-8 days prior to the check-in date incur the first night’s accommodation as cancellation fee. Cancellations made 7 days prior to the check in date, early departures or no-shows will incur a cancellation fee equivalent to the room rate for each night that is cancelled or reduced
Payment Policy: One (1) night’s deposit is required at time of booking. The remaining nights will be charged upon arrival at the hotel.
The Stamford Plaza Hotel
150 North Terrace, Adelaide, SA 5000
6 minute walk to Adelaide Convention Centre
Premier City Room (Single) $165 per night
Cancellation Policy:Cancellations made outside of 31 days prior to check in will not be charged a cancellation fee. Within 30 days any cancellations or amendments which result in the reduction of any room nights, will be charged full cancellation fees for all room nights not utilized.
Payment Policy: One (1) night’s deposit is required at time of booking. The remaining nights will be charged upon arrival at the hotel.
Mercure Grosvenor Hotel – 4 Star
125 North Terrace, Adelaide, SA 5000
5 minute walk to Adelaide Convention Centre
Standard Room (1 x Queen Bed) $149 per night
Superior Room (1 x Queen Bed) $164 per night
Cancellation Policy: Cancellations made within 30 - 8 days will be charged one nights’ cancellation fee per room cancelled. Cancellations made within 7 days will be charged for the full booking. All no-shows charged will be charged for full booking.
Payment Policy: One (1) night’s deposit is required at time of booking. The remaining nights will be charged upon arrival at the hotel.
Ibis Styles Adelaide Grosvenor Hotel – 3 Star
125 North Terrace, Adelaide, SA 5000 (part of Mercure Grosvenor Hotel)
5 minute walk to Adelaide Convention Centre
Classic Room (compact 3-Star, 1 x Queen Bed) $119 per night
Cancellation Policy: Cancellations made within 30 - 8 days will be charged one nights’ cancellation fee per room cancelled. Cancellations made within 7 days will be charged for the full booking. All no-shows charged will be charged for full booking.
Payment Policy: One (1) night’s deposit is required at time of booking. The remaining nights will be charged upon arrival at the hotel.
Crowne Plaza Adelaide – 4.5 Star
16 Hindmarsh Square, Adelaide SA 5000
9 minute walk to Adelaide Convention Centre
King Standard Room $160 per night
Cancellation Policy: Cancellations made within 30 – 15 days prior to check-in will be charged 1 night’s cancellation fee. Cancellations made within 14 days of check-in date will be charged for full accommodation booking.
Payment Policy: One (1) night’s deposit is required at time of booking. The remaining nights will be charged upon arrival at the hotel.
BreakFree Adelaide – 4 Star
255 Hindley Street, Adelaide SA 5000
10 minute walk to Adelaide Convention Centre
Studio Apartment (1 x Queen Bed) $145 per night
2 Bedroom Apartment (1 x Queen Bed + 2 Single Beds) $195 per night
Cancellation Policy: Cancellations made between 30 and 15 days prior to check-in date will be charged one nights’ accommodation. Cancellations made within 14 days prior to check-in will be charged full accommodation booking. No shows will also be charged for full accommodation booking.
Payment Policy: One (1) night’s deposit is required at time of booking. The remaining nights will be charged upon arrival at the hotel.
Accommodation Booking and Deposit
Please refer to the payment and cancellation policy listed for each hotel above. A reservation will not be confirmed unless the required payment has been received. Your details, accommodation requirements and payment will be forwarded to the hotel to finalise the booking.
If only one night’s deposit is required delegates will be responsible for paying the remainder of their accommodation charges direct to the hotel at check in. All delegates will be responsible for settling any incidentals with the hotel on check out. A tax invoice for the full amount inclusive of GST will be issued by the hotel on check out, not by All Occasions Management.
If you have any queries regarding your accommodation booking, please contact All Occasions Management, not the hotel at kate.haralam@aomevents.com. Any accommodation bookings that do not have payment by Friday 20 May 2016 may be released.
Arrival Time
Hotel check in time is from 2.00pm. If you arrive prior to this time your room may not be available. To guarantee a room to be available for an early arrival you will need to book for the night before.
Late Arrivals and No Show
Please indicate on your booking form or notify All Occasions Management in writing if you will arrive at your hotel after 6.00pm on the day of arrival. Failure to do so may result in your room being released. The accommodation payment will be forfeited should you not arrive on the date which you have booked. In this instance, your subsequent night’s accommodation will be cancelled and may be re-sold without notice. In addition you must refer to the hotel’s individual cancellation terms for any additional cancellation fees that may be incurred.
Check-Out
Check-out time is generally 10.00am. Please check your hotel’s policy when you check in. Late check out may result in the hotel’s daily rate being charged.
Rates and Terminology
All rates are in Australian dollars inclusive of GST and are for room only unless indicated otherwise. GST is not applicable on the deposit taken, however the full amount of GST on the booking will be shown on the tax invoice provided by the hotel upon check out. All rates refer to single, double or twin share unless otherwise indicated.
Accommodation Alterations and Cancellations
Alterations or cancellation of hotel accommodation must be sent in writing to All Occasions Management, not to the hotel. Cancellations with less than 30 days’ notice may incur a penalty. This is at the discretion of the hotel. Please refer to each individual hotel’s cancellation terms and conditions listed above. Accommodation Terms and Conditions The accommodation availability and prices shown are current at the time of publication however, they are subject to change without notice in accordance with the terms and conditions of each supplier. The Australian Earth Sciences Convention and All Occasions Management accept no responsibility for any additional costs or inconvenience incurred.